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EDI 846 Inventory Inquiry/Advice

EDI 846 Definition

The EDI 846 transaction set is an Inventory Inquiry/Advice that is used by a supplier to notify a buyer about stock status and availability. This EDI transaction is used to exchange information about the amount of goods currently on hand in various inventory holding locations, such as distribution centres, outlets and warehouses etc. It is used to communicate about inventory between manufactures, suppliers and resellers.

EDI 846 Specification

This X12 Transaction Set contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
Source: Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA. https://x12.org/node/4388

Components of an EDI 846 Inventory Inquiry/Advice:

  • Identifying number
  • Inventory date
  • Product item identifiers UPC/EAN/GTIN with their respective quantities
  • Out of stock items and restock dates
  • Products that have been discontinued
  • Discontinued products
  • Supplier warehouse locations with on hand amounts by item
  • Vendor number
  • Buyer item number and vendor part number
  • Item description

Related EDI Transactions

  • EDI 810 – Invoice Electronic Version of a Paper Invoice
  • EDI 812 – Credit / Debit Adjustment
  • EDI 820 – Payment or Order Remittance 
  • EDI 830 – Planning Schedule with Release Capability
  • EDI 832 – Price/Sales Catalog
  • EDI 846 – Inventory Inquiry
  • EDI 850 – Purchase Order
  • EDI 855 – Purchase Order Acknowledgment
  • EDI 856 – Advance Ship Notice
  • EDI 860 – Order Change Request 
  • EDI 867 – Product Transfer and Resale Report File Format
  • EDI 870 – Order Status Report
  • EDI 875 – Grocery Products Purchase Order
  • EDI 990 – Response to a Load Tender
  • EDI 997 – Functional Acknowledgement

EDI 846 Sample File Format

ISA*00*          *00*          *12*111111111      *12*222222222      *230504*0131*U*00401*000000092*0*T*>~GS*IB*111111111*222222222*20230504*0131*92*X*004010

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The EDI 850 Purchase Order is an electronic version of a paper purchase order transaction that is used by buyers to place an order for goods or services from a supplier.
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