EDI 810 Invoice

EDI 810 Invoice Definition

An EDI 810 document is an electronic version of a paper invoice that complies with the ANSI X12 EDI specification. A supplier will send an EDI 810 invoice to the customer or trading partner in response to an EDI 850 (Purchase Order) as a request for payment of goods or services once they are shipped or provided.

What EDI 810 Represents in Real Life

The EDI 810 is not just a billing document.
It is the financial confirmation that closes the operational loop started by the purchase order.

When an EDI 810 is processed successfully:

• • The customer’s system matches it against the PO and shipment
  • Accounts payable can schedule payment automatically
  • Discrepancies are flagged early instead of discovered weeks later
  • Cash flow becomes predictable for both sides

In short, the EDI 810 turns shipped product into revenue.

EDI 810 Specification

This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Source: Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA.https://x12.org/node/4354

Components of an EDI 810 Invoice include:

Each EDI 810 Invoice document contains segments and data elements. Each segment contains at least one data element. Each data element is a data field. Examples of data elements are:

• Invoice number and date
• Purchase order number
• Payment terms
• Item information, quantities and price along with UPC/EAN/GTIN,
• Shipping details

Additional data that may be included in the invoice pertains to:

• Carrier and service levels
• Invoice terms
• Ship to and remit to locations
• Vendor number
• Charges and/or allowances
• Taxes
• Buyer item number
• Vendor part number
• Address information

Related EDI Transactions

Other EDI documents that are similar to the invoice are:

• EDI 880 Grocery Products Invoice.
• EDI 894 Delivery/Return Base Records

Other related EDI documents include:

• EDI 997 Functional Acknowledgement 
• EDI 856 Ship Notice/Manifest  
• EDI 857 Shipment and Billing Notice
• EDI 864 Text Message 
• EDI 820 Remittance Advice 
• EDI 856 Advance Shipment Notice
• EDI 855 Purchase Order Acknowledgment

EDI 810 Invoice Sample File Format

ISA*00*          *00*          *12*111111111      *12*222222222      *230413*1608*U*00401*000000257*0*P*>~GS*IN*111111111*222222222*20230413*1608*257*X*004010~ST*810*0257~BIG*20230211*0598728*20230131*129367235~CUR*X6*USD~N1*RI*Test Place*92*104075~ITD*******07~IT1**1*EA*69.10~PID*F****
I is a vib~TDS*6910~CTT*1~SE*10*0257~GE*1*257~IEA*1*000000257~

What an EDI 810 Looks Like Inside Elevate

Although the raw EDI 810 is machine-readable, our cloud-based EDI platform Elevate presents the invoice in a clean, readable format for business users.

Inside Elevate, teams can see:

• • Invoice number and date
  • Related PO number
  • Line items, quantities, and pricing
  • Freight, taxes, allowances, or discounts
  • Remit-to and bill-to details
  • Status of delivery and processing

This visibility helps accounting, operations, and support teams troubleshoot issues quickly without reading raw EDI.

EDI 810 Invoice in Elevate

Real-World Example: Supplier Sending an EDI 810

A manufacturer ships 1,200 units to a retailer.

• • The warehouse sends an EDI 856 ASN with actual shipped quantities
  • Elevate validates shipment data
  • The EDI 810 is generated automatically from shipped quantities
  • The invoice is sent electronically
  • The retailer’s system matches it to the PO and ASN
  • Payment is scheduled without manual review

If the invoice matches perfectly, no one touches it.

Why EDI 810 Accuracy Is Critical

Invoice errors are expensive.

Common problems include:

• • Quantity mismatches
  • Pricing discrepancies
  • Missing PO references
  • Incorrect freight or tax calculations

These issues lead to:

• • Payment delays
  • Short pays
  • Chargebacks
  • Manual reconciliation work

A clean EDI 810 dramatically reduces these issues.

Common Challenges with EDI 810 Invoices

• • Different retailers require different invoice structures
  • Allowances and deductions vary by partner
  • ERP migrations change accounting rules
  • Multi-warehouse shipments complicate billing
  • Partial shipments require split invoices

Flexible EDI systems handle these scenarios without breaking the flow.